Screenshot of easydb digital-asset from Programmfabrik at LIS Bremen

Bremen State Institute for Schools

Logo easydb - archive from Programmfabrik

The digital archive of the LIS Bremen

Online access to Bremen's regional history for schools and the educational sector

“With easydb we were able to leave the existing decentralized individual software solutions behind us and create a central web-based research and indexing platform that simplifies our work processes.”

Astrid Hassenbach Center for Media Bremen State Institute for Schools

Bremen State Institute for Schools

The Bremen State Institute for Schools – LIS Bremen for short – has the task of promoting and supporting the schools in the state of Bremen in their work. One department of the LIS Bremen is the Center for Media, formerly the Bremen State Image Center. At the Center for Media, specialists will find a wide range of opportunities for learning with and about media.

In addition to the training courses and workshops, media rental and the Archive are an integral part of the media center. These consist of the photo archive with a holding of around 400,000 analogue and 20,000 digital images as well as the state film archive with around 3,500 films. Both Archive document regional history in Bremen.

The digital agenda

As part of the digitization of the archive, LIS Bremen acquired the easydb software in 2014 in order to provide specialist staff with a suitable tool for archiving and providing digital material. Historical to current photographs as well as historical films are managed with easydb . The entire archive holdings are now gradually being digitally transferred to the database.

Requirements profile for digital media

By purchasing the software, the Center for Media team was able to define the data structure and take into account current issues regarding the recording of the material. An important requirement was color reliability in the image representation. Color management is supported by software and the color profile is maintained correctly during color space conversions and versioning within easydb . At the same time, the data fields to describe the Info were defined. In order to uniformly record the inventory, the archive team developed thesauri for location assignments, subject names, keywords and people, which can be used in the associated fields and expanded if necessary. The basic idea is that thesauri can be used for both photos and films.

In addition to Info about content, person and form, the metadata for the correct management and use of the media contains the signature as well as usage rights and terms of use. The media can be downloaded in different formats, as easydb calculates several versions for each medium.

In the future, around 120 employees within the LIS Bremen will be able to access the internal Archive data accessible in their own pool. Web-based access to easydb makes researching archive material noticeably easier. Pools and workbooks help structure archive data in several ways. They support work processes (workflows), such as release processes, and allow user-specific structuring in the inventory, e.g. B. by creating collections. The entire archive will eventually be accessible to teachers and students via a web browser. In a further expansion stage, all people with an interest in images and films in the state of Bremen, such as journalists, publishers, companies and private individuals, will have the opportunity to order archive material online.

The creation of the online archive not only makes access to the archive material quicker and easier, but also promotes the possibility of using the archive's full potential. In the future, images and videos about Bremen can be researched that would perhaps remain unnoticed in their analogue existence.

further Info from the LIS Bremen Center for Media and from www.lis.bremen.de.

Screenshot of easydb digital-asset from Programmfabrik at LIS Bremen
Color profile: Color management for color security in image display
Screenshot of easydb digital-asset from Programmfabrik at LIS Bremen
Location assignments: Assigning locations through controlled lists
Screenshot of easydb digital-asset from Programmfabrik at LIS Bremen
Left: Search entry via Gazetter Right: Display of Search results with path from the Gazetter

Case study as PDF

Making curated knowledge accessible for generations

easydb an innovative pioneer in the area of ​​web-based media repositories for 15 years Together with the latest version fylr , the successor to easydb 5, customers rely on our experience and know-how in over 200 installations. Due to the science-oriented and individual approach, the system is particularly established in educational and research institutions and has so far become indispensable in over 50 press offices.

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