Screenshot from easydb-use of Programmfabrik at kuniweb

GBV network headquarters: kuniweb

Logo easydb-museum from Programmfabrik

kuniweb - for digital collection holdings

Inventory and management of collection objects in conjunction with easydb

"With kuniweb we have found a super solution, not only to manage our exhibits and all digital formats at any time and across the board, but also to access other databases in a contemporary form via interfaces. I am thrilled with the clarity and flexibility that easydb offers. The software has made a significant contribution to improving cooperation between museums and collections."

Dr. Sebastian Möllers M.A. Museum Director Museums Stade

Digitization project of the GBV Central Office

The Joint Library Network (GBV) is the largest of the six library networks in Germany. The headquarters of the GBV (VZG) is in Göttingen. The core tasks of the VZG include the provision of the Common Union Catalog (GVK), the operation of the technical infrastructure for common cataloging, and the provision of materials for research and teaching.

In the course of the establishment of the German Digital Library (DDB), which goes back to the decision of the Federal Government in 2009, the Lower Saxony Ministry of Science and Culture (MWK) initiated extensive digitization and inventory projects. In this context, VZG was commissioned to provide the technical infra- structure for the state portal "Cultural Heritage Lower Saxony" and, with kuniweb, provides a central web entry for museum collections.

The challenge of a comprehensive central solution

The project kuniweb started on 1.12.2012 with six museums (Oberharzer Bergbaumuseum Clausthal-Zellerfeld, Heimatmuseum Obernfeld, Fredelsloh, Königshütte Bad Lauterberg,

Museum Schloss Herzberg, Stadtmuseum Einbeck) and, as things stand, already counts more than 30 institutions among its participants. Among them are small private collections as well as large institutional institutions.

The technical requirements for software for a joint network solution were correspondingly high. Among the greatest challenges were the heterogeneous requirements of the participating users, the connection of various already existing services as well as the consideration of numerous interfaces and various norm data. The project was developed to reconcile the web-based object registration of museum collections and a growing regional cooperation between preserving institutions. kuniweb was realized with easydb from Programmfabrik, as it was the only possible software for the implementation of the project due to its high flexibility and adaptability.

Web-based, flexible and compatible through easydb

In this way, it was possible to define an input mask for all participating collections and to map the data model in a user-friendly way. The data records of the institutions were newly recorded in the course of the digitization and entered into easydb . Existing datasets of some institutions could be migrated to easydb . Through rights management, all participating institutions have their own data pool. The museums decide individually on the access and editing rights of the collection staff. The VZG then assigns these according to the wishes via the easydb rights- management .

One of the special features of kuniweb is the integration of numerous standards data, which enable an easy exchange of data with national portals such as the German Digital Library as well as Europe-wide, e.g. with Europeana. By linking existing services, such as the live search in the GBV union catalog, information sources are networked and an all-encompassing search is possible. Conversely, there is also the option of cataloging from easydb into the union catalog. In addition, kuniweb has been equipped with workflows for museum documentation. These are strongly oriented towards the SPECTRUM standards for museum management systems.

With the realization of kuniweb, a milestone has been set for the cooperative recording, management and presentation of cultural heritage. The project is already a representative example of a successful central solution. The number of participating collections is growing steadily. More collections are invited to register.

Information and access to kuniweb:

Screenshot of kuniweb with easydb-museum from Programmfabrik
Object registration: web-based access without installation via a browser pools: Each institution has its own data pool
Workflows for museum documentation: acquisitions & disposals, object maintenance, use, lending, value & insurance, rights management
Zoom function: Zoom for search and detailed display of search results as well as in edit mode
Norm data and services: Geonames, GN250, GND, Thesaurus of the Hamburg Historical Museums Foundation, Iconclass, Hessian Systematics, OBG, GVK

Case study as PDF

Making curated knowledge accessible for generations

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